6 Technology Programs for Business Travel To Make Your Life Easier

Share on facebook
Share on twitter
Share on linkedin
Drum Cussac GlobalRiskManager Traveller App

The overarching factor of business travel is a company’s duty of care to their employees – defined as ‘the moral and legal responsibility of a person or organisation to avoid any behaviours or omissions that could reasonably be foreseen to cause harm to others’.  To that end, businesses need to keep track of various elements of a business trip, particularly their people: they need to be safe and happy and the consequences for failing to manage and safeguard these aspects can be severe.

However, there’s plenty of technology available to make business travel easier to organise on a personal and corporate level, and in this article, we’ll detail the apps, programs and processes your business should really be looking at.

Drum Cussac are world-renowned experts in travel risk management, and our Traveller App is the perfect encapsulation of the risk management services we offer and all organisations should use. Personnel tracking, local risk notifications and travel advice, two-way communication and an emergency SOS button, all within a few screen taps’ reach. What’s more, our 24/7 expert security team can be contacted quickly, should you need to. It’s an app to keep business travellers safe and ensure organisations fulfill their duty of care – you can’t afford to ignore it.

For those in supervisory/management roles, it can be difficult to take care of your team back at HQ while you’re away on business. With Asana though, everything can be taken care of, wherever you are. Create and assign tasks, comment on ongoing workstreams, and communicate with colleagues with ease. The free version supports up to 15 people, with more features available on Asana Premium.

DocuSign is an incredibly useful app for drafting and signing documents on the go – no need to carry masses of paperwork on your business travels. Clients and colleagues alike can sign documents on a smartphone or tablet, and the software features various APIs that allow for customisation according to your needs – the Click API, for example, lets you capture customer consent to terms with a single click; ideal for T&Cs and privacy policies.

The management of costs incurred by employees on business trips is a key concern for companies of all sizes. With Expensify, though, everything is streamlined – take a photo of the receipt, upload it and Expensify will fill in the amount, the date, the vendor and automatically add it to an expense report.

There is a free version of the app and a paid version – the former only allows for 10 receipt photos to be uploaded per month (it does allow for unlimited manual entries), but the latter is far more comprehensive; costing £5 a month, it allows for expense approvals directly from the app, as well as the integration of your company’s expenses policy. Not only does this make things easier for the business, but it negates the need for staff to wait until they return home to claim back their expenses.

The sharing economy is a hot topic in business, and there’s arguably no better example of it than Airbnb. Airbnb allows people to share their homes for people on city breaks or long trips, and Airbnb for Work is centred around business travel. Choose your accommodation based on its proximity to amenities, or its suitability for getting work done. Whether it’s a no-expense-spared trip or a business jaunt on a budget, Airbnb for Work has something for everyone.

There is a free version of the app and a paid version – the former only allows for 10 receipt photos to be uploaded per month (it does allow for unlimited manual entries), but the latter is far more comprehensive; costing £5 a month, it allows for expense approvals directly from the app, as well as the integration of your company’s expenses policy. Not only does this make things easier for the business, but it negates the need for staff to wait until they return home to claim back their expenses.

The itinerary is what holds a business trip together, keeping everything and everyone on track for the duration. TripIt is the perfect way to create an itinerary and ensure it’s always up to date and always accessible; flight times, public transport information, neighbourhood safety scores and local amenities, all in one slick app. You can share your itinerary with your colleagues on the trip, your boss back in the office, or your family and friends – they don’t even need the app! You can sync your plans with your calendar, too. 

The free version of TripIt is comprehensive, offering the itinerary services mentioned above, as well as tracking flight compensation eligibility in the event of travel issues. The paid version – £38 a year – offers even more; real-time flight alerts, an alternate flight finder, as well as providing automatic updates on your trip for those who need to know – and much more besides.

Above are just a few of the technological advancements that can make business trips smoother, more efficient and more enjoyable. Drum Cussac are at the forefront of business travel technology through our GlobalRiskManager platform, as well as PeopleMonitor, RiskMonitor and AssetMonitor services. Get in touch with us today to find out why you need us.